Capacity & Conflicts
How capacity works
Each trip has a maximum capacity — the total number of divers (and possibly snorkelers or observers) that can join. When a new booking is confirmed, it occupies one spot. Once the trip is full, no additional bookings are accepted through the online flow; walk-in bookings must be handled manually by staff who can override the limit if needed.
The capacity bar on the dispatch calendar gives you a visual overview at a glance.
Vessel conflicts
If you schedule two trips on the same vessel at overlapping times, DiveManager detects the conflict and warns you.
What happens when a conflict is found
A warning panel appears in the trip wizard showing the name of the overlapping trip. You have two options:
- Go back — adjust the time or choose a different vessel before saving.
- Schedule anyway — confirm the trip even though the vessel is double-booked. This is useful when you know the situation (e.g., the first trip was cancelled but not yet removed, or a different crew is handling one of the trips with the same boat).
Proceeding past a vessel conflict means DiveManager will not block the booking — the responsibility to manage the physical vessel is yours. The conflict warning will continue to appear in the calendar view as a reminder.
Overbooking
DiveManager does not automatically prevent overbooking for walk-in bookings processed by staff. The online booking page, however, hides full trips automatically.
If you need to add someone to an already-full trip, open the trip from the dispatch calendar and use the + Add Booking button — a confirmation prompt will remind you the trip is at capacity.