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Medical Form & Waiver

DiveManager includes an integrated system for collecting the health questionnaire (medical anamnesis) and liability waiver from every diver, with digital signature. No printing needed — the diver fills in and signs directly from their phone.

Configuration in Settings​

Go to Settings and scroll to the Medical documents section to:

  • Enable the medical form
  • Set the validity period — how many months before the form must be re-done (e.g., every 12 months)
  • Configure the waiver text and required fields

Medical document settings

Waiver settings

The diver receives a personal link (magic link) — no account needed. The link can be generated in two places:

  • From the diver profile → Medical status card → Send new medical link
  • From a booking detail page → Medical block → Send medical link (the document is automatically linked to that booking)

Once generated, copy the link and send it to the diver via email, WhatsApp, or SMS.

The diver's flow​

Welcome screen​

The diver opens the link and sees a welcome screen with the dive center name and a brief explanation of the form. They can choose their language before starting.

Medical form welcome screen

Opening information​

After clicking Start, an information screen explains the form — its purpose, how the data is used, and what signing means. The diver reads and continues.

Medical form information step

Health questions​

The form guides the diver through a series of clinical questions about health conditions relevant to diving — cardiovascular, respiratory, neurological systems, and more. Each question is worded clearly and non-technically.

The diver answers Yes or No for each question. If they answer Yes to certain questions, follow-up questions appear automatically within the corresponding box.

First medical question

A progress indicator at the top always shows where the diver is in the form.

Medical questions — mid-section

Digital signature​

In the final step, the diver:

  1. Reads the waiver text
  2. Types their full name in the name field
  3. Signs with their finger (or mouse) in the signature pad
  4. Clicks Confirm & sign

Signature pad

Completed signature

After signing​

  • The signed document (with a snapshot of the exact questions at the time of signing) is saved to the diver's profile
  • Staff can view the answers and download the signed PDF
  • The system records the signing date and automatically calculates the expiry
  • If the diver declared relevant conditions, a yellow warning appears on the profile and in the booking

Medical status on the profile​

StatusMeaning
ValidForm signed and not yet expired
ExpiredSigned but past the configured validity period — must be re-done
MissingNo form on file

:::tip Link the form to a booking When generating the link from a booking detail page, the document is automatically associated with that trip. This lets you track which divers have completed the form for a specific date. :::