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Getting Started

This guide walks you through the first steps after your DiveManager account is created. You can be fully operational in about 10 minutes.

1. Log in​

Go to your dive center's URL (e.g., yourshop.divemanager.it) and log in with the email address you registered with. You can use your password or request a magic link sent to your inbox.

DiveManager login page

2. Complete your dive center profile​

Open Settings → General and fill in:

  • Dive center name — shown on booking pages and emails your customers receive
  • Logo — upload a PNG or JPG for the best result
  • Timezone — important for correct scheduling
  • Address — appears on invoices and marketing emails

3. Add your vessels​

Go to Settings → Vessels and add every boat you use. For each vessel enter:

  • Name (e.g., "Sea Dragon")
  • Capacity (maximum number of divers)
  • Notes (optional — e.g., "hard boat, no kids")

Vessels are required to enable capacity tracking when scheduling trips.

4. Invite your team​

Open Settings → Staff and invite instructors and front-desk staff. Each team member gets their own login and can be assigned a role:

RoleAccess
OwnerFull access, including billing
AdminFull access except billing
StaffBookings, divers, dispatch
InstructorRead-only trip & booking view

5. Configure marketing email (optional)​

If you want to send newsletters and campaigns to your divers, connect your SMTP account under Settings → Marketing Email. After saving, use the Send test button to verify everything works.

info

Without a verified SMTP account you can still use all other features — marketing campaigns just won't be enabled.

6. Add your first divers​

Head to Diver Management and add your regular customers. You can add them one by one or bulk-import from an Excel file (.xlsx).

7. Schedule your first trip​

Go to Trips & Dispatch and click New Trip. Fill in the date, time, type (boat / shore), and the vessel. The system will warn you if there is a capacity conflict with another trip on the same vessel.

You're all set! As bookings come in, the dashboard will update in real time.